Account & Office Administrator

€25,000 - €28,000 yearly
  • CFA
  • Mullingar, County Westmeath, Ireland
  • 14/06/2022
Full time Admin-Clerical Legal

Job Description

Nera Capital, a firm specializing exclusively in the provision of litigation and legal finance, seeks to hire a seasoned administrator ideally with experience in the legal sector for the position of Office & Account Administrator. The position will report to the firm’s COO.

Key Responsibilities:

  • answer telephones and greet clients/stakeholders
  • respond to clients and provide information to clients when required
  • log and distribute incoming mail including regular and electronic mail
  • set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
  • process and track legal work 
  • record and monitor deadlines
  • update status and tracking reports
  • collect and retrieve information from files as needed
  • create, format, revise and edit legal documents such as NDAs, loan agreements, submissions and briefs
  • prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets
  • review and proofread documents and correspondence to ensure accuracy
  • process and distribute documents effectively
  • coordinate and store information and documentation regarding commercial cases
  • plan and schedule appointments, conferences, meetings and travel arrangements for staff
  • coordinate logistics for meetings and conferences
  • provide administrative support including copying, scanning and facilitating E-signatures
  • monitor and coordinate the flow of information internally and with external stakeholders
  • maintain accurate expense account records
  • prepare and process expense reports and reconciliations when requested
  • Assist in preparing papers for Board meetings, IC meetings and any other stakeholder meetings
  • Excel reporting and distribution

 

Qualifications:

  • secondary school education
  • in-depth working knowledge of relevant computer programs including MS Office
  • working knowledge of legal research databases
  • experience with litigation computer applications
  • experience with document management systems
  • knowledge of law practices
  • knowledge of legal records and procedures
  • knowledge of applicable document development processes

 

Key Job Skills and Competencies

  • planning and organisational skills
  • able to adapt to changing priorities and demands
  • deadline-driven
  • strong verbal and written communication skills
  • attention to detail and accuracy
  • problem analysis and resolution
  • initiative
  • sound judgment and decision-making skills
  • information collection and management
  • able to effectively handle sensitive and confidential information
  • ability to work effectively as part of a team
  • able to work well under pressure
  • excel reporting and distribution

 

KEY Competencies

Planning & organisational skills, deadline driven, strong verbal and communication skills, good attention to detail and accuracy, initiative, problem analysis & resolution, discreet with sensitive information