Administration Assistant

Our client, a major construction company are looking to hire an Administration Assistant to support their operations and maintenance departments.

• Provide general administrative support such as filing, document management.
• Understand instructions received and communicate clearly to ensure proper task execution.
• Maintain databases, spreadsheets, and procurement-related documentation.
• Sourcing and purchasing plant equipment, supplies, and basic materials.
• Prepare and issue purchase orders (POs) and follow up on approvals and deliveries.
• Monitor and verify the receipt of goods and services, ensuring accuracy and quality.
• Unloading off goods by usage of pallet trucks and podium ladders.
• Warehouse management, organize and control inventory.
• Maintain an up-to-date inventory of equipment, spare parts and fixed assets.
• Coordinating services of offloading of waste and supply of fluids.
• Collect physical materials or other equipment outside of the plant.

• Professional certification or proven experience in areas such as administrative tasks, document control, procurement policies, supplier management, and stock control.
• Proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint).
• Fluency in English.
• Understanding of Portuguese is optional but valued.
• Eligible to work in Ireland
• Driving licence -  Full Clean Irish driving licence

• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy in record keeping.
• Strong sense of ethics, confidentiality, and accountability.
• High stock management skills.
• Team-oriented attitude with flexibility to support various departments.
• Decent knowledge of terminology used in the Power Plant, machinery and equipment.
• Able to keep an accurate record of in/out movements.
• Good coordinating skills disposals and unloading tasks with the operation team.
• High reporting and note taking skills.