Document Controller

About Us

Carroll O’Keeffe is a well-established Irish construction company with over 38 years of experience in delivering projects across the residential, educational, commercial, healthcare, and heritage sectors. We take pride in a reputation built on integrity, collaboration, and a relentless focus on quality — as reflected by multiple wins at the Irish Construction Excellence Awards.

As a business where Directors remain hands-on, we deliver agile decision-making, a proactive approach to challenges, and lasting partnerships with clients who return to us time and again.

About the Role

Immediate Start Required. Responsible for maintaining organised and updated project documents for the business. Your duties include using document management software to upload, retrieve documents for authorised personnel, carry out regular audits and ensuring document storage to comply with ISO management systems.

Manages project documentation (drawings, reports, RFIs, etc.), ensuring accuracy, accessibility, and compliance with standards (like ISO 9001), using document control software Procore for version control, distribution, archiving, and reporting to stakeholders.

Based in Laois with occasional travel to sites

Reporting to:

Associate Director QEHS & Construction Director 

Principal Duties and Responsibilities:

• Review and update documents for maintenance and quality control.
• Create templates for use by other personnel.
• Maintain confidentiality regarding sensitive documents.
• Ensuring that accurate information is distributed throughout an organization, on time, to the people who need it.
• Reporting errors or changes regarding document storage.
• Manage the project document management software (Procore, Breadcrumb) and ensure that it is operating effectively and efficiently.
• Carry out regular audits on site to ensure compliance with our quality management system
• Update and maintain asset register software (Hilti OnTrack)
• Generate and distribute regular project management reports to provide insights into project status, milestones, and potential issues.
• Assist in maintaining the companies ISO management systems.
• Assisting H&S Manager with H&S forms and other administrative duties.
• Maintain and follow company’s procedures and regulatory compliance.
• Compile BCAR documents and O&M Manuals for submission at project completion 

Competence and Educational Requirement:

• 3rd level Qualification in Administration / Office Administration
• Procore Certification – Procore Administrator
• Minimum of 1–2 years’ experience working on a construction site in a similar role
• Full Driver’s Licence
• Excellent IT skills with thorough knowledge of various office software
• Strong organisational and communication skills
• Good time management skills and ability to meet deadlines
• Attention to detail and ability to multitask
• Ability to analyse data and draw conclusions
• Can work independently with minimal supervision