Office Manager

On behalf of our client, a growing law firm, AllPro Recruitment are now seeking an experienced Office Manager to join their team in Mullingar.

Reporting directly to the Managing Partner, the successful candidate will oversee day-to-day office operations and support the firm’s continued growth. This varied role combines people management, facilities coordination, IT systems and business development support.

The position would suit a proactive, organised professional with strong management skills and the ability to manage competing priorities.

Key Responsibilities

• Oversee daily office operations, ensuring the effective use of premises, equipment and resources.

• Manage recruitment, onboarding and induction processes for legal and administrative staff.

• Coordinate performance reviews and support management with employee relations and HR policies.

• Manage supplier contracts and liaise with external providers regarding maintenance, facilities and health and safety requirements.

• Develop and maintain procedures for file management, records retention and digital archiving.

• Act as the main point of contact for external IT consultants and technology providers.

• Support the effective use of Microsoft 365 and the firm’s LEAP case management system.

• Identify opportunities to improve efficiency through digital systems and new technologies.

• Coordinate website updates, branding, LinkedIn activity and external marketing support.

• Support the Managing Partner with business development initiatives and operational improvements.

Requirements

• Significant experience in office management, operations management, business development or a similar leadership role.

• Strong administrative, organisational and project management skills.

• Excellent written and verbal communication skills.

• Experience managing resources, projects and external service providers.

• Proficiency in Microsoft Office and Microsoft 365.

• Ability to work independently, meet deadlines and manage multiple priorities.

• A professional and discreet approach when handling confidential information.

Desirable

• Experience within a legal, professional services or regulated environment.

• Knowledge of HR processes, recruitment and performance management.

• Familiarity with legal practice management systems, particularly LEAP.

• Experience with website management, digital marketing or social media.

• Working knowledge of IT infrastructure, cloud-based technologies or VOIP systems.