Property & Operations Coordinator

AllPro Recruitment is hiring on behalf of our client for an organised, customer-focused Property & Operations Coordinator to manage the day-to-day administration of a portfolio of properties.

You’ll coordinate tenant arrivals and departures, schedule cleaning and maintenance, and keep property records up to date. You’ll be a point of contact for tenants, contractors and suppliers, making sure everyone has the information they need and following up until issues are resolved. The role includes regular travel between properties for check-ins, key handovers and property checks.

Key responsibilities

• Coordinate tenant move-ins and move-outs, including check-in arrangements, key handovers and welcome information.
• Maintain up-to-date records of occupancy, arrivals, departures, keys and open property issues.
• Respond to tenant and customer queries, provide clear updates and escalate urgent issues where needed.
• Schedule cleaning, maintenance and deliveries with contractors and suppliers to ensure properties are ready for new arrivals.
• Carry out pre- and post-occupancy checks, record any issues and arrange follow-up work.
• Coordinate airport transfers and other travel arrangements for new arrivals when required.
• Keep the wider team informed of upcoming arrivals, outstanding work and any issues that could affect property readiness.

What we’re looking for

• Strong administrative, organisational and time-management skills, with attention to detail.
• Good IT skills and confidence using email, spreadsheets and shared records.
• Clear communication skills and a professional approach when dealing with tenants, clients, contractors and suppliers.
• The ability to prioritise competing tasks, work independently and follow through on commitments.
• A full clean Irish driving licence and willingness to travel between properties.
• Flexibility for occasional early mornings or evenings to accommodate tenant arrivals or urgent property issues.

Experience in administration, property or accommodation coordination, facilities, hospitality or customer service would be an advantage.