Accounts & Sales Administrator

Established in 1972, Michael Moore Car Sales operates from two locations; Athlone and Portarlington.  Over the decades, we’ve earned a reputation as a trusted name in the Irish motor industry, proudly representing a current portfolio of premium automotive franchises including; Mercedes-Benz, Audi, Škoda, Volkswagen Passenger Cars, Volkswagen Commercial Vehicles, and Cupra.

Our longstanding partnership with the Volkswagen Group began in 1977 through Motor Distributors Limited, where we first introduced Volkswagen, Audi, Mercedes-Benz and Mazda passenger vehicles.  

Today, the Michael Moore Group is synonymous with excellence in automotive retail.  Widely recognised within the motor trade as a premium brand dealer, we are known for delivering a superior retail experience.  Our customers and partners continue to regard us as trustworthy, knowledgeable, and committed to excellence.

Overview of the Role

Based at our Athlone dealership and reporting directly to the Financial Controller, the Accounts & Sales Administrator will provide essential administrative support across both the Accounts and Sales functions of Michael Moore Car Sales. This varied role will be responsible for ensuring the accurate and efficient processing of sales and financial administration, maintaining up-to-date records, and supporting the Sales team with the day-to-day administration required to keep vehicle sales progressing smoothly. Working closely with the Financial Controller, Sales team and wider dealership, the successful candidate will play a key role in maintaining efficient processes, accurate documentation and a high standard of customer service

Responsibilities

The responsibilities of the position include, but are not restricted to the following:

Accounts Administration

o   Processing sales invoices, purchase invoices, credit notes and other financial documentation.

o   Recording and processing customer payments, deposits, refunds and account transactions.

o   Supporting bank, customer and supplier account reconciliations.

o   Supporting on warranty reconciliation and follow up of amounts owed for manufacturers

o   Monitoring outstanding balances and following up on payments where required.

o   Maintaining accurate and up-to-date financial records.

o   Assisting the Financial Controller with month-end administration and reporting.

o   Processing and maintaining accurate documentation for vehicle purchases, sales and associated transactions.

o   Liaising with suppliers, finance providers and other external parties regarding accounts and payment queries.

o   Providing general administrative support to the Accounts department.

Sales Administration

o   Maintaining accurate records of vehicle stock, sales, trade-ins and vehicle movements.

o   Maintaining accurate debtors and reconciliations records

o   Assisting with vehicle registrations, ownership documentation and other sales-related administration.

o   Ensuring all sales administration is completed in line with company procedures and compliance requirements.

o   Other sales administration tasks as required and needed

Requirements

o   Good understanding of basic accounting principles.

o   Highly organised with excellent attention to detail.

o   Can manage multiple tasks and prioritise effectively.

o   Is confident working with figures, financial information and documentation.

o   Has strong Microsoft Office skills, particularly Excel.

o   Has excellent communication and interpersonal skills.

o   Is comfortable working to deadlines and taking ownership of their workload.

o   Has a professional and positive approach to customer and colleague interactions.

o   Can work independently while also being a strong team player.

o   Has experience within the motor industry or dealership environment (desirable but not essential).

Benefits

o   Competitive salary

o   Company pension scheme

Additional

o   This is a permanent and full time, onsite role

o   Five-day workweek

o   Office based